Special Events Permits

The City of Mill Creek requires a *special event permit for any event that occurs upon public or private property that will affect the standard and ordinary use of public streets, rights-of-way, or sidewalks, and/or which requires extraordinary levels of City services.

MCSP Chapter 12.08.10
*Special event means: (1) any event which is conducted in whole or in part on public property or on public rights-of-way or easements; or (2) any event held on private property but which would have a direct and significant impact on ordinary traffic congestion or traffic flow to and from the event over public streets or rights-of-way; or which would significantly affect public streets or rights-of-way near the event; or which would significantly affect the need for City-provided emergency services such as police, fire or medical aid. Special events may include but are not limited to fun runs, roadway foot races, fundraising walks, auctions, bike-a-thons, parades, carnivals, shows, filming/movie events, circuses, block parties and fairs.

Apply for a Permit

Please complete the Special Event Permit application at the link below at least 60 days before your event.
Permits will not be reviewed until application fees have been paid.

Special Event Permit Application

Special Event Criteria

Events with 20 or fewer people do not require a special event permit.
Events expecting to have a substantial impact on such park, road, or other public place.
Events that will be charging an entry fee, using sponsors, or will rent booths.
Events held on public streets, sidewalks, walkways, or other areas that interfere with regular vehicular or pedestrian traffic and/or require the use of City Services.

Fees

In addition to the nonrefundable application fee (see below), other fees to provide services necessary for public health, safety and welfare may be identified through the review process. For example, additional fees may be required to provide traffic control, police and emergency services, public safety services, sanitation, etc. Depending on the size or special conditions of your event, other permits and fees may also be required.

Fee Schedule

Permit Application

Group 1 - $100.00
Group 2 - $200.00
Expedited Processing Fee - $100.00

Note: any applications submitted and paid less than 60 days prior to the event will also be charged the expedited application processing fee.

Group 1: Governmental jurisdictions, such as the library, city or county agencies, or Everett Public Schools. Mill Creek 501(c)3 non‐profit organizations, Mill Creek homeowner associations, educational, recreational, or community service activities or organizations (documentation may be required). Educational, recreational or community service activities offered by private schools within a five‐mile radius of the City. Any event sponsored by a by a private group or individual, or non‐profits inside of Mill Creek.

Group 2: Any event sponsored by a by a private group or individual, or non‐profits outside of Mill Creek.

UPO (Uniformed Police Officer)

Hourly rate per officer with a 4-hour minimum

Note: Cancellations within 24 hours of scheduled start time are subject to the 4-hour minimum charge.

Traffic Control

Event organizers must provide a detailed Traffic Control Plan (TCP) with map(s) showing placement of traffic monitors and public safety officers in critical areas. This plan needs to include an Emergency Services Plan (First Aid and Medical Assistance) showing a site diagram of the event for emergency access routes and a plan to mitigate fire and emergency medical emergencies.

Events which impact the normal flow of traffic will adhere to City of Mill Creek guidelines, and have an approved TCP, including 72-hour posting of street closures and event parking.

Expenses related to barricades and traffic control devices are the responsibility of the event organizer.

The City of Mill Creek does not provide traffic control signage or staff for permitted events. Event organizers will be responsible for working with their preferred vendor to facilitate a TCP along with all services.

Individuals providing traffic control/monitoring services must be over 18 years of age. Commissioned officers must be stationed at traffic signals (see fees).

The City is unable to provide vendor recommendations, but here is a list of local businesses that may be able to assist:

National Barricade: 206-523-4045
Traffic Management, Inc.: 877-201-5319
Preferred Traffic Control: (253) 881-1640
K & D Services, Inc.: (425) 252-0906

Transportation/Parking

Provide written plan for handling event parking for participants and spectators and show any documentation pertaining to arrangements made with any transportation agencies such as Community Transit or Washington State Department of Transportation that may be impacted by traffic reroutes and/or delays due to street closures.

Documentation must be received no later than 2 weeks prior to the event.

Volunteer Event Staff

Provide information for group providing volunteer services. Include the main contact’s name, address and phone number, the number of volunteers expected, and where they will be stationed. Documentation must be received no later than 2 weeks prior to the event.

Note: Individuals providing traffic control/monitoring services must be over 18 years of age. Commissioned officers must be stationed at traffic signals (see fees).